Why are Appointment and Scheduling Systems Mandatory for Zumba Fitness Studios

Aug 17, 2020 | Sagenda

Do you own a fitness studio? Then you’re aware of the fact that you spend most of your time in management and scheduling-related tasks. Why do you bother scheduling with your phone and managing everything else using spreadsheets? You can get rid of all your problems by building or purchasing a software program for your business. Such a system lets you do everything with just a few clicks on a computer.

Fitness studio scheduling software programs for Zumba instructors, such as Sagenda, can help you sell your services better and enhance the customer experience. Once you go through this topic, you’ll learn about all the purposes served by scheduling systems. If you’re going to purchase any specific software solution, or if you build a customized program, then make sure that they have the following features.

Top features

As already mentioned earlier, you need a software program armed with a set of specific tools to automate the scheduling process. Here are a few of the must-have features for a scheduling system.

  1. Online scheduling: The fitness studio management system has to enable clients to schedule, reschedule, and cancel classes online. They should be able to do everything without having to contact you or your fitness studio’s manager. It saves time for clients and lets the administrators of your establishment work more effectively in managing class sizes while meeting staff requirements.
  2. Easy-to-use dashboard: The dashboard of your appointment and scheduling system is the centerpiece. It provides you with access to everything, including calendars, payment processing, etc. The manager of your fitness studio can create new lists of training sessions or include more fields to the dashboard manually. It has to be user-friendly so that the user can filter the lists of clients based on time, class, and trainer. This feature offers flexibility and lets administrators quickly search for clients. It’s particularly helpful if you need to reschedule a training session.
  3. Managing memberships: Integrating a gym membership software solution into your website will allow clients to purchase memberships whenever they want to. By using this functionality, the manager of a fitness studio can create online offers, such as discounts on classes or trial memberships. Members can also gain access to their membership history, book training sessions, and pay for the classes.
  4. Notifications: With dynamic and effective notifications delivered by text messages or emails to your clients, you can keep them updated regarding schedules and payments.
  5. Getting real-time reports: As the owner of the fitness studio, it’s your job to keep your finger on the pulse of the establishment. You need to get your hands on a scheduling system that can generate reports in real-time. Generally, a minimum set of reports includes class attendance, a billing statement, and revenue earned per client. There also has to be the possibility to archive daily reports for swift access. With these pieces of information, you will be able to make better business decisions.
  6. Tracking attendance: When you track the attendance of your Zumba fitness studio’s clients, you will know how many of them are staying on track towards their goals and how many aren’t. Clients can also track the number of classes that they attended, along with their accomplishments. A tracking system encourages clients to maintain consistency when they begin to lose interest or focus. Furthermore, by using an attendance tracker, you can pinpoint new fitness trends and reorganize your offering accordingly.
  7. Integrating social media: Social media integration is of the utmost importance these days for every kind of business. After all, social media platforms are vital to almost every person out there. They keep scrolling down to the next post on their newsfeed to learn more about fitness. These people don’t maintain their social media profiles just to connect with their friends. Some people may have useful information on new fitness trends that you may not be aware of. If you integrate your scheduling system with social media platforms, then these people will bump into your business page sooner or later. They may even find your establishment attractive and may purchase a membership.
  8. Online payments: Indeed, a scheduling system comes with online payment platforms too. Automated payment processing bestows more flexibility upon the clients of your fitness studio while improving customer experience. As you can see, there’s much that you and your business can gain from an appointment and scheduling system.

That’s all folks !